The digital shift is no longer an option for companies, whether small, medium-sized or large. In a context where telecommuting has taken root, effective management of a business requires the right digital tools. These solutions not only make it easier to collaborate remotely, but also to manage projects, communications, human resources, finances and much more.
But the physical work environment, such as ergonomic and technological office furniture, also plays a central role. Digital tools alone are not enough if the workstation is not optimized to promote comfortable posture, good concentration and easy access to technological equipment. A successful business management strategy therefore combines digital technology with intelligent office design.
In this article, we present a selection of the best digital tools for improving your internal organization, boosting your teams' productivity and optimizing the management of your business in hybrid or 100% teleworking mode, while establishing concrete links with ergonomics and adapted furniture.
1. Internal communication tools
Fluid communication is the key to good collaboration, especially when teleworking. Here are the most effective platforms:
Slack
Slack is a popular instant messaging system that lets you create channels for each team or project. It facilitates rapid exchanges, file sharing and integration with other tools (Google Drive, Zoom, Trello, etc.).
Microsoft Teams
Perfect for businesses already on Microsoft 365, Teams offers video conferencing, chat, document sharing and integration with Office applications.
Google Chat and Meet
For companies using Google Workspace, Google Chat and Meet are simple, effective tools for live exchanges and virtual meetings.
To remember : A workstation with good lighting, a comfortable chair and acoustic partitions is essential to optimize the quality of videoconferencing.
2. Project management tools
Organizing tasks, tracking deadlines and assigning responsibilities is essential, especially when the team doesn't share the same physical location.
Trello
Trello works with a system of tables, lists and cards. It's highly visual and ideally suited to SMEs and agile teams.
Asana
Asana lets you create projects, tasks, assign collaborators, add deadlines and track progress. Ideal for growing companies.
Monday.com
This is a customizable all-in-one tool, useful for project management, resource planning and time tracking.
Link to furniture: A height-adjustable height-adjustable desk and supports for screens or laptops contributes to greater comfort during long project planning and coordination sessions. If the business isn't entirely paperless, it's also important to provide secure storage space for files, whether in the office or at home.
3. Document storage and sharing tools
Working remotely requires fast, secure and collaborative access to company files.
Google Drive
Allows you to store, share and co-edit documents in real time. A popular solution for businesses of all sizes.
Dropbox Business
Widely used for its simplicity, it provides cross-platform access to files with advanced synchronization features.
OneDrive
Integrated with Microsoft 365, it lets you manage files in a familiar environment if you use Word, Excel or PowerPoint.
Please note: Well-thought-out furniture, with good cable management and an uncluttered workspace, facilitates the fluid use of sharing tools without visual or technical clutter.
4. Human resources management tools
Managing leave, working hours, employee files and timesheets can become complex without automation.
Factorial
A complete HR tool: leave management, electronic signatures, employee files, recruitment and much more.
BambooHR
Suitable for SMEs, it facilitates employee file management, onboarding and performance monitoring.
Agendrix
Very popular in Quebec, Agendrix specializes in scheduling, attendance management and internal communications.
Tip: Enable your employees to manage these tools effectively by providing them with a calm, bright and well-equipped workspace to encourage their autonomy.
Read more: How office design can influence employee productivity
5. Financial management tools
To track your finances remotely, automate invoicing or visualize performance, several digital tools are available.
QuickBooks online
Enables accounting management, invoicing, payments and reporting. Ideal for small businesses.
FreshBooks
Intuitive cloud invoicing solution, perfect for the self-employed or small businesses.
Acomba
A well-known Quebec-based accounting management solution for SMEs. It manages sales, invoicing and financial reports, and integrates easily with other enterprise systems. Ideal for companies with more complex needs than simple invoicing.
Furniture tip: An ergonomic chair and a desk at the right height reduce fatigue during long hours spent managing finances or producing detailed reports.
6. Time management and productivity tools
To help teams focus and manage their schedules.
Toggl
A simple and effective time-tracking tool to understand how every minute is invested.
Clockify
Track hours by project or client, useful for agencies and consultants.
Trello (with Power-Ups for time tracking)
Trello is already renowned for its simplicity and flexibility in project management, but it can also become an excellent time-tracking tool thanks to its Power-Ups. By integrating features such as time tracking, productivity reports or integrations with Toggl or Clockify, you can turn Trello into a true performance dashboard.
Optimization: Use a desk with built-in storage and technological accessories like screen mounts or wireless chargers to limit distractions and create a space conducive to productivity.
Adopting the right digital tools is essential to improving your business management and ensuring efficient teleworking. But for these tools to be truly effective, they must be accompanied by an ergonomic and appropriate office layout. By combining fluid communication, structured collaboration, task automation and furniture designed for well-being and performance, you create an agile, productive and sustainable working environment.
Need help with your office layout?
Solutions M3 can help you design workspaces, integrate ergonomics into the workplace and select the right office furniture, including technological accessories such as screen mounts and wireless chargers.